Dashboard
Track invoices, food cost, vehicles and repairs across every location.
OWNER OVERVIEW
All Store Performance
Sales, food purchases, food cost and cash across every restaurant.
Restaurant Performance
Selected period
| Restaurant | Sales | Sales Trend | Food Purchases | Food Cost % | Food Cost Trend | All Purchases | Cash | Tips | True Sales + Tips |
|---|
Exceptions & Operations
Cash custody, sales exceptions and safety items. Routine orders and deliveries do not appear here.
CASH
Hourly Cash Snapshot
SALES
Voids / Refunds / Custom
SAFETY
Cleaning & Corrections
Recent invoices
Spend by category
Invoices & Receipts
Take a photo, choose a picture, or upload a PDF. Review the details before saving.
Invoice Email Intake
Each restaurant can have its own invoice inbox. Scan on any phone/scanner, email the PDF, and RestroTrack can attach the invoice to the correct location automatically once inbound email is connected.
Status: addresses are reserved/configured in RestroTrack. Receiving forwarded emails requires the inbound-email webhook/provider to be connected on the deployed backend.
| Date | Vendor | Vendor Invoice # | Internal # | Location | Total | Status | Paid By | Items |
|---|
Square read-only connection
Connect Square securely, then map each Square location to the correct RestroTrack restaurant. RestroTrack uses menu-item quantities and modifiers for recipe usage; selling price is kept only as a secondary reporting field. No banking, payment-writing, refund, catalog-writing or order-writing permissions are requested.
Import Square Sales File
Use item-level Square data. RestroTrack calculates true food sales from menu/base price + paid modifiers − discounts. Tax, tips, surcharges, delivery/service fees and platform amounts stay separate.
Imported item quantities
Immediate Exceptions
Custom Item/Amount, voids, refunds, comps and discounts are separated for owner review. Financial reversal never automatically returns ingredients to inventory.
Cash Control
Live cash meters reset at the exact confirmed pickup timestamp. Collected cash stays in custody tracking until admin receipt and deposit.
Cash in Custody
Restaurant → Manager → Admin/Owner → Deposit.
Collection History
Expected vs counted cash and exact timestamp-to-timestamp periods.
Safety & Cleaning
Associates learn the standard, fix discrepancies, and managers see unresolved items.
Manager / Supervisor Board
Open cleaning tasks and corrections stay here until resolved and verified.
Team Scorecard
Training, corrections, exceptions and cash accuracy.
Purchases by category
Food items sold from Square
Shared Menu Catalog
Indian restaurants share master menu SKUs with one recipe per dish; Chukis locations share their own catalog. Square item IDs remain untouched and map underneath the master item.
How the calculation works
Food Cost % = Grocery Purchases ÷ Food Sales × 100. The app also shows Sales per $1 Grocery = Food Sales ÷ Grocery Purchases. Cleaning supplies, packaging, repairs and other non-food costs are kept separate from grocery food cost.
Add vendor
Vendor directory
Price Watch
Tracks item prices from saved receipt and invoice line items. More history makes the comparison stronger.
Item Database
Create products once, attach multiple UPCs and vendor item numbers, and teach RestroTrack how each item is purchased and counted.
Item Intelligence
Follow one product from purchase to estimated use, current stock, ordering need and menu-cost impact. Learned estimates are location-specific and never pretend to be exact.
Where RestroTrack believes it went
Estimated from menu sales, reference recipes, confirmed mappings and this location's history. Reference recipes alone never create a shrinkage alert.
Cost & ordering intelligence
Uses actual invoice history first, then inventory counts and learned relationships.
Linked menu items
Menu items that may consume this ingredient at this restaurant.
Learning status
RestroTrack separates confirmed facts from calculated relationships and estimates.
Order Inventory
Choose the restaurant, then start adding what the store needs. Vendor selection is not required.
Recent Store Requests
Open any request to see exactly what was ordered, manager approval, invoice match, delivery status, and transfer suggestions.
Monthly Physical Inventory
Every location completes one physical count each month. RestroTrack keeps the completed session in the audit history.
Update stock by camera
Take a picture of a shelf, handwritten count sheet, vendor packing list or printed inventory list. OCR will create editable stock rows. Always verify quantities before saving.
Add / update one stock item
Current stock & order suggestions
Every count is recorded in an audit history. Store Associates can submit new counts but cannot rewrite old history. Managers/Admin can correct records with a reason.
| Item | Location | Section | Vendor | On hand | Par | Need | Update |
|---|
Write off damaged / wasted stock
Write-offs permanently reduce on-hand inventory and create an audit record. A photo and reason are required.
Inventory audit history
Counts, receipts, transfers and write-offs are kept as history instead of being overwritten.
Add expected stock delivery
Invoice items to confirm
Transfer grocery / stock
Transfer / sell equipment
Stock transfer history
Equipment transfer history
Add mileage / gas record
Vehicle summary
Register equipment
Send maintenance request
Record completed repair / service
Maintenance history
Registered equipment
Service reminders
Upcoming and overdue service dates for your assigned locations.
Maintenance requests
Restaurant Information
Edit the complete operating profile from this page.
Performance & Cash
Quick owner view for the selected restaurant.
Sales & Exceptions
Voids, refunds, custom amounts, discounts and comps for this restaurant.
Square & Invoice Intake
Connection, mapping, invoice inbox and scanner readiness.
All Restaurants
Tap a restaurant to open its full profile.
Add User
Create employee login credentials. Employees do not need to sign up themselves.
Users & access
Manage employee IDs, roles, locations and account status.
Security
Admin 2FA, individual employee logins, 30-minute inactivity lock and server-enforced restaurant access.
Auto-lock30 minutes
Admin MFARequired
Manager scopeAssigned restaurants only
Invoice documentsAdmin + assigned manager
Audit historyPermanent / append-only
Employee disableServer access blocked immediately
Build 062 includes the server gateway and database migration required for these controls. Deploy the included security migration before relying on server-side enforcement.
Trash
Admin-only recovery area for deleted invoices/receipts and order requests. New deletions keep a recoverable snapshot plus permanent audit metadata.
Subscription & Billing
Groundwork for selling RestroTrack to other restaurant groups.
Data & Export
Export RestroTrack operating data when you need a CSV. Invoice scanning stays inside Invoices & Receipts.
Item purchasing detail
Last four weeks and current-period purchasing for the selected location.
| Item | Total cases | Total qty | Avg price | Last price | Total spent | Price change | W1 | W2 | W3 | W4 | Quantity sold / usage |
|---|
Restaurant scorecard
Click a restaurant to focus the report. Food cost uses food & ingredient purchases only.
| Restaurant | Food purchases | All purchases | Sales | Food cost % | Vs prior period | Score |
|---|
Purchases by category
Click a category to open its item-level report.